Marine facilities - Policy and guidance

If you have secured funding from NERC or another peer-reviewed source

Scientists who have secured science funding from NERC, or from a non-NERC peer reviewed source (eg the EU or NSF), or from commissioned research, can bid to NERC for 'free at the point of use' access to its research ships and marine equipment. Under these arrangements the only cost that is payable by the scientist is the cost of all technician and equipment support.

'Free at the point of use' access to NERC's marine facilities will only be provided to science that is of international quality (science that has been graded seven or higher). For more information on including use of marine facilities in a NERC funding application, please see the Grants Handbook.

If you have secured funding from a non-peer-reviewed source

A two-page science case should be submitted to NERC so that arrangements can be made for it to be reviewed by the most appropriate members of NERC's Peer Review College to ensure that the proposed science is of international quality.

Application for ship time and marine equipment

All scientists bidding for 'free at the point of use' access to any of NERC's marine facilities are required to submit an online Ship-time & Marine Equipment (SME) application form to NERC by creating a cruise profile on the Marine Facilities Planning website - external link.

Find out more about applying to use NERC's marine facilities.

The Principal Scientists' role

The Principal Scientist on the SME can be different from the Principal Investigator on any associated grant application, recognising the importance of the Principal Scientist role. Guidelines have been developed to provide a clear indication of the expectations that NERC has of anyone undertaking the role of the Principal Scientist.

Guidelines for Principal Scientist (PDF, 62KB)

Marine Facilities budget

The NERC Marine Facilities programmes are developed within the limits of affordability.

For National Marine Facilities, the infrastructure allocation from NERC will allow it to support the NERC marine facilities programme, although there are a number of 'high load' activities, such as seismic and giant piston coring cruises, of which National Marine Facilities will only be able to support a limited number in any one year.

The RV Prince Madog, operated by P&O Maritime Ocean Sciences, is run on a 'pay as you go' basis as a recognised NERC facility, whereby all costs are covered by funding secured by the researcher.

NERC's moorings policy

In order to provide optimal service from the National Marine Equipment Pool and ensure the equipment is put to best use, NERC's moorings policy has been put in place. The policy and supporting documentation is shown below:

Moorings policy (PDF, 32KB)

Mooring design best practice (PDF, 25KB)

Risk management (PDF, 31KB)

Moorings risk assessment form (Word, 53KB)

Application and risk assessment

  1. In the first instance you are strongly advised to contact the programme manager at National Marine Facilities (see details below) at NOC, Southampton to discuss your mooring equipment requirements.
  2. The Principal Scientist is then required to complete the Moorings Risk Assessment form (see above), and this must be emailed to the Marine Planning Support at NERC Marine Planning, Swindon so that the risk assessment process can be initiated. The deadline for receipt of the Moorings Risk Assessment form is two months prior to the closing date of the discovery science grants round, or the research programme closing date.
  3. The level of risk will initially be assessed by National Marine Facilities - if the risk is considered to be greater than a 'low' level, the application will be sent for review by experts in the scientific community - the NERC Expert Scientific Moorings Assessment Group.

Terms of Reference for Moorings Assessment Group (PDF, 31KB)

Membership of the Moorings Assessment Group (PDF, 14KB)

Contact

Debbie Mason
Marine planning support
01793 411667

Natalie Clark
Marine planning officer
01793 442551

Colin Day
Programme manager
National Marine Facilities
National Oceanographic Centre
023 8059 6109

To ensure that NERC marine facilities are programmed in a fair and transparent manner, and to avoid discriminating between cruise bids by having to (re)assess science quality or consider NERC funding type, a number of criteria are used to prioritise bids. In using these criteria, NERC will also seek to use the specialist capabilities of its ships in the most effective way to support the NERC science programmes.

Prioritisation criteria (PDF, 90KB)

By providing a Principal Scientist with ship time, NERC is investing a large amount of funds in a research project above and beyond that announced in the grant award. Therefore, to ensure that the most effective use is made of this investment, NERC holds the Principal Scientists' workshop each year, for scientists with a funded bid for a cruise in the following year.

The workshop provides important additional information to Principal Scientists, as experience has shown that placing the information on NERC websites or emailing information is not sufficient to ensure the smooth running of the delivery of the NERC Marine Facilities programme. It is also an important opportunity for Principal Scientists to share information and ask questions of marine facilities staff.

The Principal Scientist, or a delegated substitute, is required to attend in order for their cruise to be included in the cruise programme.

Information from a previous workshop

The 2016 Principal Scientists' workshop, for Principal Scientists with a funded bid for consideration in the 2017-18 NERC Marine Facilities programme, was held on 22 June 2016.

Principal Scientist Workshop 2016 complete papers (PDF, 4.8MB)

Principal Scientists Workshop 2016 presentation slides (PDF, 9.9MB)

International relationships at sea are defined by the United Nations Convention on the Law of the Sea (UNCLOS). Among the issues with which UNCLOS is concerned is the conduct of marine scientific research. In practice, this means permission must be gained from the country that owns the relevant area at least six months before research is scheduled to take place in the area.

Further information on diplomatic clearance, and NERC's policies regarding it, is available via the PI guidelines on the MFP website (PDF, 698KB) - external link.

NERC's cruise postponement policy has been put in place to deal with the occurrence of exceptional issues that may potentially affect the ability of a ship to carry out a scientific cruise and where the time required to resolve such issues may result in a change to the programme.

Cruise postponement policy (PDF, 60KB)

So that NERC can evaluate the service provided during each cruise, the Principal Scientist is required to fill out a 'Post-Cruise Assessment' (PCA) form.

NERC is interested in feedback and comment (both positive and negative) on each cruise, so that it can ensure that the science community continues to be provided with high quality support whilst at sea.

The Cruise Programme Review Group will review all forms. In addition to the PCA form, Principal Scientists must also submit both summary and comprehensive cruise reports, detailed below.

Cruise report

Principle Scientists will be required to submit an electronic summary report form to the British Oceanographic Data Centre (BODC) within seven days of the end of their cruise. The form and supporting documents are available below:

Cruise summary report form (Word, 378KB)

Filling in cruise summary reports (PDF, 29KB)

Principal scientists will also be expected to provide a comprehensive cruise report within six months of completion of the cruise. These reports will become available to view via the inventory of cruises on the BODC website - external link.

Acknowledgement of support

All users of data and samples collected during a cruise are requested to acknowledge both direct and indirect (when the individual does not participate in the cruise but benefits from data collected) ship support in publications by quoting the cruise number. This acknowledgement facilitates citation searches and monitoring of outputs from services provided by NERC.