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UK IODP

Full Economic Costing guidance for expedition participants

Under full economic costing, all IODP expedition participants from the UK are eligible to apply to NERC for funding to cover their time on board ship. As with research grants, awards will be made at 80% FEC. The different categories of expedition participant and eligible costs are listed below:

Co-chief

  • Directly Incurred costs:
    • Staff Time (for offshore and onshore co-chief activities)
    • Travel and Subsistence (for expedition, sampling parties and post-cruise meetings)
  • Directly Allocated costs:
    • Estates Costs (only for time spent onshore)
  • Indirect costs:
    • Only for time spent onshore

Expedition participant (sailing)

  • Directly Incurred costs:
    • Staff Time (for offshore only)
    • Travel and Subsistence (for expedition, sampling parties and post-cruise meetings)
  • Directly Allocated costs:
    • Estates Costs - not eligible
  • Indirect costs - not eligible

Expedition participant student (sailing)

  • No costs eligible
  • Expedition, sampling party and post-cruise meeting Travel and Subsistence costs should be claimed via the UKIODP Science Coordinator

Applications for FEC must be submitted via the Research Councils' Joint electronic-Submission system (Je-S) at least 1 month ahead of the expedition start date. The 'scheme' should be completed as 'Directed FEC' and the 'call' as 'IODP'.

See the Je-S website for information on the Je-S process. Further information, including details on Full Economic Costing, is also available in the NERC Research Grants Handbook for Full Economic Cost Grants. Potential applicants are reminded that they and their institution must be registered with Je-S, in order to submit applications.

Standard NERC rules for institutional and investigator eligibility apply to all components of the call. For example, submissions must be made via UK universities or NERC-recognised bodies.

Application submission requirements

Expedition participants claiming FEC must submit their proposal in a Standard Grant format through the Je-S system. Previous Track Record must not exceed 2 sides of A4 and the Description of the Proposed Research must not exceed 2 sides of A4 (including all necessary tables, references and figures). The Justification of Resources should be completed as a separate item. Up to an additional 2 sides of A4 may be used for this purpose. A CV of the expedition participant is required, (up to 2 sides A4 for each CV).

Applications we would expect to see submitted to NERC via the Je-S system would contain the following documents:

  • Application Form.
    Attachments including:
  • Case for Support incorporating the Previous Track Record (up to 2 sides A4) and Description of Proposed Research (up to 2 sides A4).*
    NB: This is one attachment in the Je-S system.
  • Justification of Resources (up to 2 sides A4).
  • CVs for Principal Investigator named in the proposal (up to 2 sides A4).
  • Impact Plan (up to 2 sides A4).

* If participating as Co-chief the case for support should include more detail and we therefore require up to 4 sides A4.

Applicants can use their original application to sail as a basis for this submission although specific information is required on their own contribution to the cruise. Impact plans are required and should include the wider significance of the work completed on the expedition.

Guidance for submission of final reports for FEC applications

Je-S will prompt a final report to be submitted following the end date of the FEC award. This final report should be submitted in the requested format, using 'Not Applicable' in sections where necessary. The Summary section should be completed in up to 4,000 characters, including information on cruise reports, core recovery data, any preliminary microbiology/core chronology and any information that was taken onboard (eg logging, geophysical, etc data). Some information on the PI's plans for follow-up work should also be included. Links to relevant cruise reports, cruise diary updates, etc should also be included.

Advice on application and administrative arrangements is available from the Programme Administrator, Amy Vitale or David Roberts.

Any queries regarding the Je-S system and submission of applications should be directed to the dedicated Je-S Helpdesk.

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